Managing Meeting Participants

Introduction

This guide explains how to manage participants during a RingQ Meet meeting. Participant management features allow hosts to mute or remove attendees, assign roles, and control screen sharing during a meeting.

Managing Participants Options

The host or cohost of the meeting can perform the following actions to manage participants effectively:

1. Accepting and Denying Participants: You can approve or deny requests from participants who wish to join the meeting. You can do this either via Notification or via the Participants section.
2. Click on the Host Controls icon for granular control of participant functionality.

• Lock all cameras: Mute all participant’s cameras so that only the Host or Cohost can be visible.
• Lock all microphones: Mute all participant’s microphones so that only the Host or Cohost can speak.
• Allow camera requests: This allows participants to request from the Host for their camera to be enabled.
• Allow microphone requests: This allows participants to request from the Host for their microphone to be enabled.
• Admit all automatically: When this is enabled, participants directly enter the meeting without moderation from the host.
• Co-hosts may manage media: This allows co-hosts to upload presentations, forward through slides, and manage other shared aspects of media.
• Participant names: Choose whether participant names are visible to everyone, hidden from other participants, or hidden from everyone.
• Chat: Manage whether the chat can be used by everyone or limited to Host and co-host only.
• Whiteboard editing: Control whether everyone can edit the whiteboard or limited to only Host and co-host editing.
• Join request sound: Choose to turn off a join request sound or have it played once, twice or 3 times to remind Host that a participant is waiting to be admitted.

Additional Participant Controls

The host or cohost of the meeting can perform the following actions to manage participants effectively:

By clicking on the burger menu beside the participant names a submenu will appear with additional controls

• Request microphone: This allows a participant to request their microphone to be enabled so they can speak during the meeting.
• Request camera: This allows a participant to request their camera to be enabled so they can speak during the meeting.
• Prevent unmuting:
• Prevent camera:
• Make co-host:
• Remove from meeting: Remove or “kick out” participants from the meeting.